OKLAHOMA SEED TO SALE TRACEABILITY
KNOWLEDGE CENTER

Created to provide helpful information about the Oklahoma Cannabis Industry.

CANNABIS LICENSE INFO

Please note; while we aim to keep this pages fully up to date with the latest information, cannabis laws are always changing.  We encourage you to verify these rules and regulations in the official legal text, which we’ve linked throughout the page for your convenience.

The emergency rules for SQ 788 that were approved by the Oklahoma State Board of Health and Gov. Mary Fallin are available here.

Click here for program webpage

Need help satisfying your cannabis business security requirements? Our partners at Helix Cannabis Security can address all of your Oklahoma cannabis security compliance requirements and beyond! 

Cultivators (also commonly referred to as Producers or Growers) – Cultivators are responsible for growing cannabis. A Medical Marijuana grower license allows a business to legally grow marijuana for medical purposes in Oklahoma. Licensed growers can sell to licensed processors and licensed dispensaries only.

Grower licenses will be in the form for a license certificate. Licensed growers must comply with Title 63 O.S. § 420A et seq. and the Oklahoma Administrative Code (OAC) 310:681.

Oklahoma Cultivation Licenses

Application Fee: $2,500

Requirements:

  • Applicant must be 25 or older
  • Applicants must be Oklahoma Residents (as well as members, managers, and board members)
  • Entities must show at least 75% ownership held by OK resident
  • Must provide a background check
  • Licenses are valid for one year from the date issued and must be renewed before it expires
  • Applications and payment will be collected at omma.ok.gov – a valid email is required for logging in.

Once the application has been submitted, it will be reviewed by the OMMA – if it is deemed complete and meets all requirements, an approval letter with the ID card will be mailed within 14 days of the submission date.

For a detailed list of all required documents and information, review the Commercial License Checklist prior to submitting your application online.

 

What kind of tracking system do I need to operate a Cultivation Facility?

Most states require an extensive seed-to-sale cannabis tracking system to monitor cultivation efforts and inventory.  Our cultivation seed-to-sale-tracking solution provides comprehensive data tracking with an emphasis on compliance.  Customized to meet the unique regulatory frameworks in each state, BioTrackTHC also features an all-in-one business tool to help you operate every aspect of the cultivation business by itself, or as part of the vertically-integrated cannabis business.

Product Manufactures, or processors take harvested cannabis from Cultivators and create derivative extracts for edibles, concentrates, topicals, and prepacks. Finished products are transported to Retail Marijuana Stores.

A medical marijuana processor license allows a business to legally process marijuana for medical purposes in Oklahoma. Licensed processors can sell to licensed dispensaries and other licensed processors. Licensed processors may also process marijuana into a concentrated form for a patient license holder for a fee.

Oklahoma Cannabis Processor Licenses

Application Fee: $2,500

Requirements:

  • Applicant must be 25 or older
  • Applicants must be Oklahoma Residents (as well as members, managers, and board members)
  • Entities must show at least 75% ownership held by OK resident
  • Must provide a background check
  • Licenses are valid for one year from the date issued and must be renewed before it expires
  • Applications and payment will be collected at omma.ok.gov – a valid email is required for logging in.

Once the application has been submitted, it will be reviewed by the OMMA – if it is deemed complete and meets all requirements, an approval letter with the ID card will be mailed within 14 days of the submission date.

For a detailed list of all required documents and information, review the Commercial License Checklist prior to submitting your application online.

What kind of tracking system do I need to operate a Processing or Manufacturing Facility?

Most states require an extensive seed-to-sale cannabis tracking system to monitor processing and manufacturing efforts, which is especially important in this part of the supply chain due to conversions into multiple byproducts and higher amounts of waste.  Our processing seed-to-sale-tracking solution provides comprehensive conversion tracking focused on compliant data points.  Customized to meet the unique regulatory frameworks in each state, BioTrackTHC also features an all-in-one business tool to help you operate every aspect of the cultivation business by itself, or as part of the vertically-integrated cannabis business.

A medical Marijuana dispensary license allows a business to legally sell medical marijuana and medical marijuana products, including mature plants and seedlings. Licensed dispensaries in Oklahoma can only sell to patient license holders, caregiver license holders, research license holders, and the parent or legal guardian named on a minor patient’s license.

Dispensary staff may validate licenses using the OMMA verification system, which will be available in early September.

Oklahoma Dispensary Licenses

Application Fee: $2,500

Requirements:

  • Applicant must be 25 or older
  • Applicants must be Oklahoma Residents (as well as members, managers, and board members)
  • Entities must show at least 75% ownership held by OK resident
  • Must provide a background check
  • Licenses are valid for one year from the date issued and must be renewed before it expires
  • Applications and payment will be collected at omma.ok.gov – a valid email is required for logging in.

Once the application has been submitted, it will be reviewed by the OMMA – if it is deemed complete and meets all requirements, an approval letter with the ID card will be mailed within 14 days of the submission date.

For a detailed list of all required documents and information, review the Commercial License Checklist prior to submitting your application online.

What kind of point-of-sale do I need to operate a Dispensary?

Most states require dispensaries to track and trace all of their cannabis-related products for regulatory and compliance reporting requirements. Our Dispensary Point of Sale and inventory management system provides comprehensive seed-to-sale cannabis tracking with a focus on compliant data points.  If your state requires seed-to-sale systems to stay compliant, BioTrackTHC has you covered.  Our system is customized to meet the unique regulatory frameworks in each and every state.

A medical marijuana caregiver license allows an individual designated by a patient — or a minor patient’s parent(s) or legal guardian(s) — to assist with the purchasing, application, and administration of medical marijuana.

Current Estimated Patient Counts: TBD

How can I obtain an Oklahoma Medical Marijuana Card?

No Application Fee for Caregivers

Requirements:

  • Caregiver’s full name
  • Residence and mailing address
  • Date of birth
  • Telephone number and email address
  • Signature
  • Name of patient you will be a caregiver for
  • Patient license number of the patient who has designated you as their caregiver

Documentation:

Laboratories test cannabis for concentration and contaminants. Prior to entering the consumer market, all regulated cannabis is required to undergo quality assurance testing.

Information on Oklahoma Testing Laboratories coming soon…

Oklahoma Seed-to-Sale Traceability Info

The Unity Bill HB 2612 was passed on Monday, 11th 2019 and will take 90 days to take effect.

Unity Bill Rules & Regulations

SECTION 13.

NEW LAW A new section of law to be codified

in the Oklahoma Statutes as Section 427.13 of Title 63, unless there

is created a duplication in numbering, reads as follows:

  1. All medical marijuana and medical marijuana products shall

be purchased solely from an Oklahoma-licensed medical marijuana

business, and shall not be purchased from any out-of-state

Providers.

  1. 1. The Authority shall have oversight and auditing

responsibilities to ensure that all marijuana being grown in

Oklahoma is accounted for and shall implement an inventory tracking

system. Pursuant to these duties, the Authority shall require that

each medical marijuana business keep records for every transaction

with another medical marijuana business, patient or caregiver.

Inventory shall be tracked and updated after each individual sale

and reported to the Authority.

  1. The inventory tracking system licensees use shall allow for

integration of other seed-to-sale systems and, at a minimum, shall

include the following:

  • a. notification of when marijuana seeds are planted,
  • b. notification of when marijuana plants are harvested

and destroyed,

  • c. notification of when marijuana is transported, sold,

stolen, diverted or lost,

  • d. a complete inventory of all marijuana, seeds, plant

tissue, clones, plants, usable marijuana or trim,

leaves and other plant matter, batches of extract, and

marijuana concentrates,

  • e. all samples sent to a testing laboratory, an unused

portion of a sample returned to a licensee, all

samples utilized by licensee for purposes of

negotiating a sale, and

  • f. all samples used for quality testing by a licensee.
  1. 3. Each medical marijuana business shall use a seed-to-sale

tracking system or integrate its own seed-to-sale tracking system

with the seed-to-sale tracking system established by the Authority.

  1. 4. These records shall include, but not be limited to, the

Following:

  • a. the name and license number of the medical marijuana

business that cultivated, manufactured or sold the

medical marijuana or medical marijuana product,

  • b. the address and phone number of the medical marijuana

business that cultivated, manufactured or sold the

medical marijuana or medical marijuana product,

  • c. the type of product received during the transaction,
  • d. the batch number of the marijuana plant used,
  • e. the date of the transaction,
  • f. the total spent in dollars,
  • g. all point-of-sale records,
  • h. marijuana excise tax records, and
  • i. any additional information as may be reasonably

required by the Department.

  1. All inventory tracking records containing patient

information shall comply with all relevant state and federal laws

including, but not limited to, the Health Insurance Portability and

Accountability Act of 1996 (HIPAA), and shall not be retained by any

medical marijuana business for more than sixty (60) days.

SECTION 18.

NEW LAW A new section of law to be codified

in the Oklahoma Statutes as Section 427.18 of Title 63, unless there

is created a duplication in numbering, reads as follows:

  1. An Oklahoma medical marijuana business shall not sell,

transfer or otherwise distribute medical marijuana or medical

marijuana product that has not been packaged and labeled in

accordance with this section and rules promulgated by the State

Commissioner of Health.

  1. A medical marijuana dispensary shall return medical

marijuana and medical marijuana product that does not meet packaging

or labeling requirements in this section or rules promulgated

pursuant thereto to the entity who transferred it to the dispensary.

The medical marijuana dispensary shall document to whom the item was

returned, what was returned and the date of the return or dispose of

any usable marijuana that does not meet these requirements in

accordance with this act.

  1. 1. Medical marijuana packaging shall be packaged to

minimize its appeal to children and shall not depict images other

than the business name logo of the medical marijuana producer and

image of the product.

  1. A medical marijuana business shall not place any content on

a container in a manner that reasonably appears to target

individuals under the age of twenty-one (21), including but not

limited to cartoon characters or similar images.

  1. Labels on a container shall not include any false or

misleading statements.

  1. No container shall be intentionally or knowingly labeled so

as to cause a reasonable patient confusion as to whether the medical

marijuana, medical marijuana concentrate or medical marijuana

product is a trademarked product or labeled in a manner that

violates any federal trademark law or regulation.

  1. The label on the container shall not make any claims

regarding health or physical benefits to the patient.

  1. All medical marijuana, medical marijuana concentrate and

medical marijuana products shall be in a child-resistant container

at the point of transfer to the patient or caregiver.

  1. The State Department of Health shall develop minimum

standards for packaging and labeling of medical marijuana and

medical marijuana products. Such standards shall include, but not

be limited to, the required contents of labels to be affixed to all

medical marijuana and medical marijuana products prior to transfer

to a licensed patient or caregiver, which shall include, at a

Minimum:

  1. A universal symbol indicating that the product contains

tetrahydrocannabinol (THC);

  1. THC and other cannabinoid potency, and terpenoid potency;
  2. A statement indicating that the product has been tested for

Contaminants;

  1. One or more product warnings to be determined by the

Department; and

  1. Any other information the Department deems necessary.

Monthly Reporting

The monthly reporting template for all OMMA licensed growers, processors, and dispensaries is now available at the link below. Instructions for completing the monthly reports have been emailed to each commercial licensee’s primary contact as listed in the license application and are also available below. Commercial licensees are required to begin providing OMMA monthly reports for the first month they were licensed and every month thereafter, even if no medical marijuana or medical marijuana products are on site. Commercial licensees may leave the field for the OBNDD registration number blank if the registration number has not yet been granted. Once you have received your OBNDD registration number, you must include it on each monthly report from that point forward.

Monthly reports are due by the fifteenth of each month for reporting of the previous month. (For instance, October’s monthly report is due by November 15.) A list of reporting deadlines is provided below. Monthly reporting templates are subject to change, so please check back to this site regularly. As stated in OAC 310:681-5-6.1(a), failure to submit a monthly report and correct this deficiency within 30 days of written notice from OMMA will result in license revocation. Please reference OAC 310:681-5-6(a) in the emergency rules for more information. 

All questions regarding monthly reporting should be directed to OMMACompliance@ok.gov.

For the latest cannabis-related legislative updates on Oklahoma, check out our Cannabis Bill Tracker!

Dispensary reports shall include:
(A) The amount of marijuana purchased from a licensed processor in pounds;
(B) The amount of marijuana purchased from a licensed grower in pounds;
(C) The amount of marijuana sold to licensees and the type of 17 licensee;
(D) If necessary, a detailed explanation of why any medical marijuana product purchased by the licensee cannot be accounted for as having been sold or still remaining in inventory;
(E) Total dollar amount of all sales to medical marijuana patients and caregivers; and
(F) Total dollar amount of all taxes collected from sales to medical marijuana patients and caregivers.

Grower reports shall include:
(A) The amount of marijuana harvested in pounds;
(B) The amount of marijuana sold to processor licensees in pounds;
(C) The amount of marijuana sold to researcher, dispensary, and processor licensees in pounds;
(D) The amount of drying or dried marijuana on hand;
(E) The amount of marijuana waste in pounds;
(F) If necessary, a detailed explanation of why any marijuana cannot be accounted for as having been sold, disposed of, or maintained in current inventory; and
(G) Total dollar amount of all sales to processer, dispensary, and researcher licensees.

Processor reports shall include:

(A) The amount of marijuana purchased from grower licensees in pounds;
(B) The amount of marijuana sold to dispensary, processor, and researcher licensees in pounds;
(C) The amount of medical marijuana manufactured or processed in pounds;
(D) If necessary, a detailed explanation of why any marijuana cannot be accounted for as having been purchased, sold, processed, or maintained in current inventory; 
(E) The amount of marijuana waste in pounds.

COMPLIANCE KEY FEATURES

Compliance is in our minds through all facets of our Seed-to-Sale Cannabis Tracking

  • Custom Compliance-Focused Reporting
  • Track Waste, Destruction and Account for Conversion and Moisture Losses
  • Transport Manifests With All Necessary Information
  • Real-Time Patient and Customer Limit Tracking
  • Real-Time Product Recalls
  • Compliant Labels Customized with Your Business Logo, Name, and Much More

Utilizing a locally hosted server, as opposed to a cloud server, increases security and reliability. Retain 100% database ownership knowing no one, not even BioTrackTHC employees, can access sensitive client or operational data.

Adherence to state and local cannabis regulations in all active markets. Print compliant labels, enforce sales limits, and verify recommendations quickly and accurately. Regular system updates ensure compliance if regulations change.

Take advantage of over 100 advanced reports to make profit-minded decisions based on predictive yields, sales trends, average wait time and more. Need to upload financial reports to an accounting system? Easily export reports, save in the desired format, and upload.

Live Phone, Chat, and Email support from 8am-8pm PST. Supplement initial training with online tutorials, wikis, and monthly best practices features.

OKLAHOMA SUCCESS STARTS WITH CONTACTING US!

Plans vary by state.
Want to learn more?

Give us a call

Have questions?

Translate »