Washington Knowledge Center:
Created to provide helpful information about the Washington Cannabis Industry.
BioTrackTHC is the WSLCB Official State Cannabis Traceability System
What will happen to my historical data?
The data contained within your business seed-to-sale system is your data; it is owned by you and safely secured on your local BioTrackTHC server. Nothing will happen to it. The data submitted from your system to the Traceability System is owned by the LCB and is in their possession. It is the responsibility of the new vendor to migrate the LCB-owned data from the Traceability System to the new Leaf Data Systems.
What’s changing in November?
For our paid, commercial partners, nothing will change. You will be able to continue operations as usual. For our free traceability users, we will no longer be providing the free BioTrackTHC traceability interface. However, by switching to our paid service you will be able to keep your workflows and also maintain all of your historical data; we are offering a discounted rate of our paid, commercial service to free traceability users who wish to convert.
Will Biotrack be integrated with the MJFreeway Leaf Data?
Yes, BioTrackTHC will provide full integrations with MJFreeway’s Leaf Data Systems with all license types; producer, processor, and dispensary. More Nevada licensees use BioTrackTHC to integrate with Leaf Data Systems in Nevada than any other software.
Why is the LCB moving to a new system?
In December 2016, the LCB notified BioTrackTHC that the LCB would not be renewing the Traceability System contract and that the system was to be turned off at the end of the current contract term as of midnight on October 31, 2017. The LCB issued a competitive bid at the end of March 2017 for a new system; BioTrackTHC was invited to participate but chose to not submit a bid for unrelated business reasons. At the end of May, the LCB announced that Franwell was named the Apparent Successful Vendor for the new contract, and it was reported that Franwell withdrew themselves from the contract during negotiations with the LCB days later. Shortly thereafter, it was announced that the runner-up, MJ Freeway, would be providing the LCB with their Leaf Data System to replace the current Traceability System by November 1, 2017. BioTrackTHC will continue to be a contractual partner with the LCB until the expiration of the contract on October 31, 2017 and will fulfill all of our obligations stemming from said contract.
Why should I transition from free trace to paid biotrack?
BioTrackTHC is currently one of only a handful of companies that has successfully integrated with Leaf Data Systems in the state of Nevada. Because we have already integrated with them, we expect the transition to be painless for BioTrackTHC users. By switching from free trace to paid, you’re able to keep most of your workflows and all of your historical data. Should you choose a new software provider, it’s possible you’ll have to start from scratch, retagging and rebuilding your entire inventory.
What makes the paid system better?
Just like BioTrackTHC has always done with free traceability users, we will keep you safe by restricting users from accidentally entering noncompliant data. In addition to benefitting from the same compliance safeguards you enjoy today, you’ll also get increased support, compliant labeling, additional features and functionality, plus a comprehensive business tool that will allow you to harness your data and turn it into business results.
Have questions or concerns? Let’s setup a time to chat. Click here to schedule time with a dedicated BioTrack representative.
Interested in purchasing software? Please contact our knowledgeable sales team.
Hear what our Washington customers have to say:
Nancy Drinkard, Sales & Inventory Manager, Grow Op Farms, Phat Panda
“With BiotrackTHC, it is comforting knowing that you have a support system behind the program. BioTrack has been there since the beginning of our operation and has provided great customer support as our business has continued to grow and evolve in all aspects including training, pointers on compliance, and answering any questions that may come up in a quick and professional manner. I can say that on top of the traceability platform there is a lot more that comes with the BiotrackTHC system, and a big part of that is their commitment to the customer experience.”
Cannabis License Info:
Information will be updated here as it becomes available. Check back for updates!
In Washington, recreational cannabis is legal, so interested parties are not required to register as medical patients to obtain cannabis. However, possession/purchase limits and overall costs are affected for registered medical cannabis patients.
How can I obtain a Washington Medical Marijuana Card?
Washington medical marijuana cards are processed and distributed by the state’s Department of Health. Here’s how you can apply:
- Get a Medical Marijuana Authorization – Receive a Medical Marijuana Authorization from a healthcare practitioner who is permitted to authorize marijuana for medicinal use. This will allow the patient to grow up to 4 marijuana plants.
- Join Patient Database and get a Medical Marijuana Card – After patients have received a valid Medical Marijuana Authorization, you can then join the medical marijuana authorization database, which will allow you to get a medical marijuana card from a medically-endorsed marijuana retail store (dispensary). This will allow you to grow up to 15 plants and allows the purchase of cannabis and cannabis-related products, sales tax-free. Patients under the age of 18 are able to follow the same process, however, they are required to register in the patient database.
What are possession limits for a Medical Marijuana Card in Washington?
- Possession of up to 3 ounces of usable cannabis.
- Possession of up to 48 ounces of cannabis-product product in solid form.
- Possession of up to 216 ounces of cannabis-infused product in liquid form
- Possession of up to 21 grams of cannabis concentrate.
How much can I grow with a Washington Medical Marijuana Card?
**Numbers apply to patients that are registered in the state’s patient database.
- Allow up to 6 plants for personal, medical use.
- Possession of up to 8 ounces of usable cannabis produced from their grown plants.
Healthcare practitioners may deem patients to require more than the allowable amount, they are able to authorize:
- Allow up to 15 plants for personal, medical use.
- Possession of up to 16 ounces of usable cannabis produced from their grown plants.
**Note: Patients and designated providers who aren’t entered into the patient database are limited to 4 plants and 6 ounces of usable cannabis, even if a higher number of plants is indicated on their authorization.
Washington Marijuana Dispensary Licenses (Not currently available)
Marijuana Retailer License – Permits the sale of only usable cannabis, cannabis-infused products, cannabis concentrates and cannabis paraphernalia at retail in retail outlets to persons 21 years of age and older.
- Internet sales, online ordering and delivery of cannabis product is prohibitied in Washington.
- Cannabis retailers may not sell cannabis products below their acquisition costs in Washington
Can I make changes to my Washington Cannabis Retail License?
Washington Cannabis License Change of Location – $75
Close your current business and move to a new location.
Washington Cannabis License Ownership Change – $75
Permits changes to qualifying persons for a publicly or privately held corporation or in a LLC. A change for sole proprietorship, general partnership, limited partnership, or limited liability partnership, will require a new application to be submitted.
Change your Site and/or Physical Operating Plan – $80
Request physical alterations to your licensed retail premise, or to change your previously submitted operations plan.
**Any entity and/or principals within any entity are limited to no more than three retail marijuana licenses with no multiple location licensee allowed more than thirty-three percent of the allowed licenses in any county or city.
What kind of point-of-sale do I need to operate a Dispensary?
Most states require dispensaries to track and trace all of their cannabis-related products for regulatory and compliance reporting requirements. Our Dispensary Point of Sale and inventory management system provides comprehensive seed-to-sale cannabis tracking with a focus on compliant data points. If your state requires seed-to-sale systems to stay compliant, BioTrackTHC has you covered. Our system is customized to meet the unique regulatory frameworks in each and every state.
Washington Producer Licenses (Not currently available)
Marijuana Producer Tier 1 License – Allows for up to 2,000 square feet or less of dedicated plant canopy. Allows the production of cannabis for sale at wholesale to licensed cannabis processors and to other licensed cannabis producers.
Marijuana Producer Tier 2 – Allows for 2,000-10,000 square feet of dedicated plant canopy. Allows the production of cannabis for sale at wholesale to licensed cannabis processors and to other licensed cannabis producers.
Marijuana Producer Tier 3 – Allows for 10,000-30,000 square feet of dedicated plant canopy. Allows the production of cannabis for sale at wholesale to licensed cannabis processors and to other licensed cannabis producers.
- $266 Application Fee (Non-Refundable)
- $1062 Annual Fee for Issuance and Renewal
Can I make changes to my Washington Producer License?
Washington Cannabis License Change of Location – $75
Close your current business and move to a new location.
Washington Cannabis License Ownership Change – $75
Permits changes to qualifying persons for a publicly or privately held corporation or in a LLC. A change for sole proprietorship, general partnership, limited partnership, or limited liability partnership, will require a new application to be submitted.
**Any entity and/or principals within an entity are limited to no more than three marijuana producer licenses.
Washington Laboratory Licenses (Testing Facilities)
Established medical labs in Washington can act as 3rd party testing labs for testing both medical and recreational cannabis if they meet certain certification criteria. The WSLCB has partnered with the Center for Laboratory Sciences on the Campus of the Columbia Basin College to conduct the laboratory certification process. You can get more info on how to get certified for cannabis testing here.
Washington Cannabis Processor Licenses (Not currently available)
Marijuana Processor License – Permits the licensee to process, package, and label usable cannabis and cannabis-infused products for sale at wholesale to licensed cannabis retailers. Also permits the licensee to blend useable cannabis from multiple lots into a single package for sale to a licensed cannabis retailer providing the label requirements for each lot used in the blend are met and the percentage by weight of each lot is also included on the label.
- $266 Application Fee (Non-Refundable)
- $1062 Annual Fee for Issuance and Renewal
What kind of tracking system do I need to operate a Processing or Manufacturing Facility?
Most states require an extensive seed-to-sale cannabis tracking system to monitor processing and manufacturing efforts, which is especially important in this part of the supply chain due to conversions into multiple byproducts and higher amounts of waste. Our processing seed-to-sale-tracking solution provides comprehensive conversion tracking focused on compliant data points. Customized to meet the unique regulatory frameworks in each state, BioTrackTHC also features an all-in-one business tool to help you operate every aspect of the cultivation business by itself, or as part of the vertically-integrated cannabis business.
Can I make changes to my Washington Cannabis Retail License?
Washington Cannabis License Change of Location – $75
Close your current business and move to a new location.
Washington Cannabis License Ownership Change – $75
Permits changes to qualifying persons for a publicly or privately held corporation or in a LLC. A change for sole proprietorship, general partnership, limited partnership, or limited liability partnership, will require a new application to be submitted.
Change your Site and/or Physical Operating Plan – $80
Request physical alterations to your licensed retail premise, or to change your previously submitted operations plan.
**Any entity and/or principals within an entity are limited to no more than three marijuana processor licenses.
Do I need a Cannabis Transportation License in Washington?
A Marijuana Transportation license is required for the licensee to physically transport or deliver marijuana, marijuana concentrates, and marijuana-infused products between licensed marijuana businesses within Washington State. A license must be posted at each location where the licensee operates. You may not begin this business activity until you receive a Business License document listing the required endorsement(s).
You can apply for a transportation license here.
Washington Seed-to-Sale Traceability Info:
- Washington’s recreational cannabis program is operated by the Washington State Liquor Control Board (WSLCB).
- Washington’s medical cannabis program is primarily operated by the state’s Department of Health, which is also responsible for the application and registration process for medical cannabis patients.
For the latest cannabis-related legislative updates on Washington, check out our Cannabis Bill Tracker!
Why BioTrack?
Locally Hosted Solution– Utilizing a locally hosted server, as oppose to a cloud server, increases security and reliability. Retain 100% database ownership knowing no one, not even BioTrackTHC employees, can access sensitive client or operational data.
Driven by Data– Take advantage of over 100 advanced reports to make profit-minded decisions based on predictive yields, sales trends, average wait time and more. Need to upload financial reports to an accounting system? Easily export reports, save in the desired format, and upload.
Compliance Focused– Adherence to state and local cannabis regulations in all active markets. Print compliant labels, enforce sales limits, and verify recommendations quickly and accurately. Regular system updates ensure compliance if regulations change.
Customer Service Oriented– Live Phone, Chat, and Email support from 8am-8pm PST. Supplement initial training with online tutorials, wikis, and monthly best practices features.
Washington Success Starts with Contacting Us!
Hear what our customers in Washington are saying about BioTrackTHC!
Official Washington API Manuals
Compliance Scripts for Producer
The following is a list of actions to be completed in the traceability system to demonstrate the applicants ability to report their activities. Please follow this script as closely as you can as it goes through a typical product lifecycle for marijuana and many of the functions cannot be performed without the step prior. When creating employees, vehicles, rooms, strains etc, please use fictitious names unless specified in the instructions. When asked for numbers for events, type in any number for quantity and weight amounts, unless specified in the instructions. Read more here.
Compliance Script for Processor
The following is a list of actions to be completed in the traceability system to demonstrate the applicants ability to report their activities. Please follow this script as closely as you can as it goes through a typical product lifecycle for marijuana and many of the functions cannot be performed without the step prior. When creating employees, vehicles, rooms, strains etc, please use fictitious names unless specified in the instructions. When asked for numbers for events, type in any number for quantity and weight amounts, unless specified in the instructions. Read more here.
Compliance Script for Retailer
The following is a list of actions to be completed in the traceability system to demonstrate the applicants ability to report their activities. Please follow this script as closely as you can as it goes through a typical product lifecycle for marijuana and many of the functions cannot be performed without the step prior. When creating employees and rooms, please use fictitious names unless specified in the instructions. When asked for numbers for events, type in any number for quantity and weight amounts, unless specified in the instructions. Read more here.
Compliance Script for Producer/Processor
The following is a list of actions to be completed in the traceability system to demonstrate the applicants ability to report their activities. Please follow this script as closely as you can as it goes through a typical product lifecycle for marijuana and many of the functions cannot be performed without the step prior. When creating employees, vehicles, rooms, strains etc, please use fictitious names unless specified in the instructions. When asked for numbers for events, type in any number for quantity and weight amounts, unless specified in the instructions. Read more here.
BioTrackTHC MJTraceability Manual for Producer/Processor
- BIO-TECH MEDICAL SOFTWARE, INC.
- BioTrackTHC WASHINGTON TRACEABILITY SYSTEM
- LICENSEE MANUAL – PRODUCER-PROCESSORS
BioTrackTHC MJTraceability Manual for Producer
- BIO-TECH MEDICAL SOFTWARE, INC.
- BioTrackTHC WASHINGTON TRACEABILITY SYSTEM
- LICENSEE MANUAL – PRODUCER-PROCESSORS
BioTrackTHC MJTraceability Manual for Processor
- BIO-TECH MEDICAL SOFTWARE, INC.
- BioTrackTHC WASHINGTON TRACEABILITY SYSTEM
- LICENSEE MANUAL – PRODUCER-PROCESSORS
BioTrackTHC MJTraceability Manual for Retailer
- BIO-TECH MEDICAL SOFTWARE, INC.
- BioTrackTHC WASHINGTON TRACEABILITY SYSTEM
- LICENSEE MANUAL – PRODUCER-PROCESSORS
Other Useful Links
Reminder: Your password for the traceability portal expires every 45 days. Please make sure to update your password accordingly.
If you’re looking for more information on our cultivation, point-of-sale or inventory management solutions, please click here.